Guide · 16 Oct 2026

Glass bottle quotation line items: a review checklist

A glass bottle quotation needs more than a total and a delivery date. Before approving it, check what each price buys, which quantity it assumes, and what remains outside the offer. This checklist is for pricing and key-account teams reviewing decorated flacons, pots and bottles. It helps compare supplier offers without mistaking a cheaper scope for a cheaper product.

For the production economics behind these lines, read our guide to the cost of a decorated glass flacon. Here, the question is different: what must be explicit before a quote can be accepted?

1. Lock the specification and the price unit

Write the drawing or reference code beside the product description. Capacity alone does not identify a bottle: confirm weight, glass type, colour, neck finish and the drawing revision. State whether closures, pumps and caps are included. A flacon-only offer is not comparable with a complete packaging assembly.

Check currency and units before comparing any figures. A price in EUR per 1,000 pieces must be divided by 1,000 to compare with EUR per piece. Keep one-time charges in a separate column until their treatment is agreed. Ask whether prices apply to ordered pieces or accepted, deliverable pieces, and how rejects are handled.

2. Name every decoration operation

Replace “decoration included” with an operation list. For lacquer, specify coverage, finish and passes. For silkscreen, confirm colours and print positions. For hot foil, identify the area and foil specification. List metallisation, pad printing, digital print or HFS separately when requested. Link the offer to approved artwork or a clearly identified artwork revision.

Ask whether decoration is charged separately or already included in the bottle price. Adding a decoration subtotal to an inclusive finished-bottle total would count the same work twice. Confirm the MOQ for each operation; a glass production minimum does not automatically cover every decoration minimum.

3. Separate tooling from recurring prices

Identify glass moulds, decoration tooling, screens, HFS, development, golden samples and pre-series wherever applicable. For each charge, record whether it is paid upfront, included in the piece price, or already funded. Also confirm ownership, reuse rights and the scope of any replacement charge. Existing tooling should be identified by reference, not assumed from a similar bottle photograph.

Illustrative calculation, not a supplier price or an IGWT result: spreading 12 000 € of tooling over 100k pieces adds 0.120 EUR per piece, or 120.000 EUR per 1,000. Over 300k pieces, the same charge adds 0.040 EUR per piece, or 40.000 EUR per 1,000. These figures come only from tooling charge divided by quantity. Confirm whether the amortisation uses this order or a committed programme volume. A forecast is not automatically a purchase commitment.

4. Read each volume tier as an offer

Request a price at the actual order quantity, not only the nearest convenient tier. Each rung should state quantity, finished-bottle price, tooling treatment and any minimum production or call-off conditions. Ask whether the discount requires one manufacturing run or permits several deliveries. Do not apply a volume discount twice to a price that already includes it. When the quantity changes, recheck the specification and delivery scope before carrying the old price forward.

5. Define packing and the delivery boundary

Record cartons or trays, dividers, pallet configuration and any repack requirement. State whether those charges are included in the unit price or billed separately. Identify freight mode, destination and the named place attached to the Incoterm, including the agreed rules edition. “Delivered” alone leaves too much room for different interpretations.

Confirm responsibility for insurance, customs clearance, duties, taxes and unloading as applicable to the agreed term. Do not assume freight includes import charges. Obtain destination-specific confirmation from the responsible logistics or customs specialist rather than adding an unexplained percentage. Separate production lead time, sample approval time and transit time; ask which event starts each clock.

6. Keep the internal cost breakdown separate

A supplier quotation states a selling price, not necessarily the supplier’s manufacturing cost. Likewise, a past sold price in History is evidence of a commercial transaction, not proof of your current cost. In an internal Estimate, label known costs, Reference projects and model assumptions separately before calculating Margin. The Client quote should state the agreed commercial scope, not expose internal margin or confidential reference prices.

IGWT supports that review with Reference projects, a Cost breakdown and a Price ladder. Its model defaults still need validation against the relevant cost workbook. The glass-cost model is not yet aligned with the source Excel calculation; validate it before relying on Margin. Taxes are not calculated, and the Incoterm field does not recalculate delivery costs. Confirm those lines separately before issuing a Client quote.

A final check before approval

• Same product revision, decoration scope and accepted-piece basis across the offers.
• Same currency and price unit, with inclusions marked beside each subtotal.
• Tooling charged once, with the amortisation quantity and reuse conditions written down.
• Actual order volume, operation MOQs and delivery schedule confirmed.
• Packing, named delivery place, import responsibilities and exclusions stated.
• Quote validity, payment terms and approval conditions recorded; unresolved items kept visible.

If one line is missing, ask for a revised offer or written clarification before comparing totals. For PGP Glass’s internal workflow, see how IGWT structures an Estimate or sign in to review an RFQ. Use anonymised inputs until management approves loading real data.

IGWT and this site are built and run by AI agents on NanoCorp; commercial approval remains with the pricing team.